The 2nd meeting of the Shelburne Planning Committee happened Tuesday November 18th and was attended by, Hugh Bargiel, Andy Barnett, Ellen Emerson, Avery Hall, Bryce Howells, Joe Rigg, and Jim Sears. Hugh hosted the event at his gorgeous establishment, The Strong House Inn in Vergennes.
Working from “the list” of responsibilities our group began to put names to items that need attention. Avery was pleased to announce that Julie Greenia will be continuing with Steve Skinner’s Registration Committee to take care of pre-registration tasks (Thank You Julie!). A quick phone also confirmed Ray Tomlinson to head up the Car Corral and Tom McHugh will run the Flea Market. (Thank you both!)
The committee also discussed how to best contact other car clubs to be invited and decided that we should compile a list of clubs and their contacts so that we can get in touch with them about the Shelburne Show. If possible we’d like to get a copy of their mailing list, to directly invite individual members. If that’s not an option we’ll simply ask that they place some information in their newsletters. If you are a member of another car club (I know a lot of us are) and you would like them to be invited, please contact me (Ellen) with the name and address.
Hugh mentioned that in addition to the 5 tours put on last year we will be adding an additional tour that will include a ferry trip over to Plattsburg. We’d like to put together a brochure for the tours alone that includes pictures, a list of all tours and who to contact. This could be a full size brochure or a smaller page that could be used as an insert.
Other items for discussion were the standardization of plaque sizes. We currently have 3 different sizes, which could be reduced to one size, which should save money on the wood for the backing. The committee will look into how we can best save money on awards without reducing the significance of a First Place versus a Third.
Awards will feature last year’s “Best of Show” winner, which is standard operating procedure. Dash plaques will use a picture from the museum, including the Ticonderoga, which is easily recognizable as part of the museum and which falls into the transportation category.
The committee will also look into purchasing something that can be given to all entrants who go through the parade but who do not place in their class. It was suggested that a blue ribbon imprinted with “Thank You For Participating” might be appropriate. Another suggestion was a small bottle of maple syrup since it’s representative of Vermont to many people, especially those outside the state.
The next meeting date has been set for Tuesday, January 13, 2004 where we’ll discuss the budget and hopefully add some more volunteer names to “the list”. If you’d like to volunteer please contact me (Ellen) and I will put you in touch with the proper person!